Posts tagged open office
Open Offices Back In Vogue - Thanks to Millennials
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Attention, Millennials: Advertising agency Grey has an office just for you. As reported by PSFK, the company’s New York location has set up a Millennial-only wing called Base Camp. Rather than being seated in separate client account teams, young workers all share desk space in a central area away from their supervisors. It’s the latest iteration of the open plan office, which has gradually overtaken cubicles as the standard workplace layout as managers look to promote collaboration and cut costs. This design will likely to continue gaining momentum thanks to Millennial workers eager to bond with their co-workers.

Over the past decade, the open office has become a fixture of the modern workplace. The private offices and high cubicle walls of yesteryear have increasingly given way to workspaces with no or low partitions. These offices often have long rows of tables where staff members work alongside managers and executives. Several big-name companies, including Microsoft, Cisco, and CBRE, have gone even further and established “free-address” workplaces with no assigned seating. Overall, about 70% of U.S. offices have some type of open floor plan, according to the International Facility Management Association. And platforms like Grind and NeueHouse even rent out similar environments to freelancers who would otherwise work from home.

Many consider open offices a less stuffy alternative to cubicle life. In theory, this design promotes transparency and fairness: Fewer walls and doors make management seem more approachable and encourage information to flow freely. Former New York City mayor Michael Bloomberg famously applied this model to City Hall, creating “the Bullpen” to encourage openness and communication. Meanwhile, the ubiquity of open offices among Silicon Valley titans—Google, Facebook, eBay, and Yahoo! among them—has made the design shorthand for free-wheeling, innovative enterprise where ideas can be exchanged on the fly.

Companies have also embraced this design for a less utopian reason: It saves money. Open layouts maximize existing space while minimizing costs, particularly in an era when more employees are telecommuting and leaving cubicles empty.

The debate over open offices reflects stark generational differences. Those who complain the loudest about this office concept are older workers, particularly Boomers. Not only does this generation value workplace privacy the most, they also tend to see office space as representative of one’s level of achievement and value. After finding out that his employer would be shifting to an open floor plan and he would lose his office, one Boomer lamented to NPR: “I earned a window. That was important to me.”

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Millennials, on the other hand, are this layout’s biggest proponents. This arrangement is well-suited for a group-oriented generation that values the opportunity to socialize, work in teams, and get help from co-workers. Their mobile style of working also means that they don’t equate space with worth and are eager for more egalitarian spaces that encourage everyone to contribute. To be sure, young people’s perceptions of open offices aren’t all positive: According to a 2012 study of Finnish workers, Millennials find conversations and laughter just as distracting as older generations do. But they’re more likely to believe that the trade-offs are worth it.

In moving toward open environments, young adults are also going backward to the workplaces of their grandparents. Back in the 1950s and ‘60s, open bullpens for workers were the norm. This changed with the introduction of the cubicle—a modular system dubbed Action Office II—in 1968. Its creator envisioned it as a way to liberate Boomer workers by giving them more privacy and autonomy—which ended up becoming a double-edged sword as managers arranged them into dreary, uniform “farms” that packed in as many people as possible. Between 1977 and 1997, cubicle sales in America grew 20-fold. And now the walls have begun coming down again—this time spurred by a generation of employees who’d rather collaborate than work alone.

Going forward, it’s likely that the latest incarnation of the open office won’t look like its predecessors. In the light of mounting evidence against a no-walls environment, designers are offering modified spaces that allow for privacy according to job function rather than seniority. While a marketing team, for instance, could benefit from a chatty atmosphere, a writer on deadline might need space to concentrate.

Some tech companies, like AECOM, have created “coding caves” that require total silence; inside, workers aren’t allowed to chat, take phone calls, or play music. And on the main floor, they follow different guidelines governing conversation volume and appropriate times to interrupt colleagues. In some sense, open offices might come to resemble the military—where soldiers have long followed strict protocol in order to operate in close quarters. In this way open offices will not only allow employees to be social, but will also teach them sociability.

Content originally published in Forbes, March 31, 2015.

Outside the Box: How the Office Opened Up

imageNikil Saval’s Cubed: A Secret History of the Workplace, charts the rise of the modern open office plan. See a summary below.

1958: No More Walls
German brothers Wolfgang and Eberhard Schnelle come up with the Bürolandschaft (“office landscape”) concept. It replaces private offices with free-form, flexible desks, a communal break room, and a few mobile partitions.

1967: Opening Up
DuPont is the first American company to realize that a flexible office is a cheaper office. But the open plan doesn’t muffle telephone calls or typewriters, and “some crucial values for the performance of work were lost.”

1968: The First Cubicle
Robert Propst, a researcher at furniture company Herman Miller, creates the Action Office II. It has three movable, disposable walls at obtuse angles, sitting and standing desks, and pushpins to add décor.

1980s: Tiny Cubes
Workers are hemmed into cube farms, arranged in “six-packs.” By the 1990s, cubicles had shrunk as much as 50 percent; by 2006 the average size is 75 square feet. “One wonders to what extent the extravagant growth of the American bathroom  … is a reaction against the shrinking of cubicles.”

1993: Virtual Failure
Los Angeles ad agency Chiat/Day eliminates walls, desks, and cubicles. Instead, workers are handed a cell phone and laptop and told to work together in a conference room. The experiment backfires: Employees stop showing up.

2005: You’re Stuck Here
Google sets the Silicon Valley standard in Mountain View, Calif., where employees move among meeting rooms, quiet libraries, and tents. That flexibility, combined with food and amenities, discourages them from ever leaving.

2014: Office Goodbye Party
“Contingent laborers”—freelancers, temps, etc.—will soon comprise 40 percent of the workforce, according to one Intuit study. Saval says cubicles, corner offices, and white-collar jobs could shortly cease to exist.

Originally published on the Bloomberg Businessweek, July 10, 2014.